Sr. Executive Assistant

We’re hiring for a Senior Executive Assistant to provide high-level administrative and project management support to the Chief Strategy Officer and President of Pro2col- Blake Mallen (Website & Instagram).  The Senior Executive Assistant role goes beyond traditional executive support; it’s ideal for someone who operates as a strategic liaison and problem-solver. The role is crucial in helping the President operate efficiently and effectively, with a strong focus on coordination, organization and execution.

 

You’ll be trusted to handle complex calendars, prepare executive-level communications, and support cross-functional projects from planning to completion. The Senior Executive Assistant position is a high-impact role with high-visibility and interaction with senior leadership to drive priorities forward. This is an exciting opportunity for someone who thrives in a dynamic environment and brings both polish and precision to everything they do.

 

HOW YOU’LL CONTRIBUTE:

• Provide high-level, high-touch administrative support to the President, including calendar management, meeting coordination, and proactive prioritization to ensure focus on high-impact initiatives
• Represent the office of the President with professionalism and discretion when collaborating with internal and external stakeholders
• Manage highly confidential information and internal communications, ensuring alignment and discretion across key stakeholders.
• Prepare briefing materials and presentations for Board and executive meetings; synthesize complex information with clarity and impact
• Navigate ambiguity with ease and bring order to chaos in dynamic, fast-paced environments
• Lead high-priority projects from concept to completion, applying strong analytical skills to evaluate key data and drive execution across diverse initiatives
• Coordinate international and domestic travel, including itineraries and logistics across multiple time zones
• Contribute to a strong executive team culture and serve as a liaison between departments, vendors, and external partners
• Assist department on various projects as needed
• Perform additional duties as assigned

 

WHAT WILL SET YOU UP FOR SUCCESS:

• 7+ years supporting SVP level and/or C-suite or senior executives, with exposure to both startups and global enterprise organizations highly desired
• Strong project management skills with proven track record to handle competing priorities and complex timelines
• Shown success handling confidential information with a high level of integrity and discretion
• Strong business judgment, emotional intelligence, and the ability to operate with a high degree of autonomy
• Tech-savvy, with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with collaboration tools (e.g., Teams, Zoom)
• Comfortable flexing between strategy and execution — from high-level planning to making things happen on the ground
• Especially organized, detail-oriented, and proactive, with strong time management skills and the ability to anticipate needs.
• Thrives in fast-paced environments, easily adapting to change and shifting priorities while leading multiple tasks and deadlines effectively.
• Able to commute to both Downtown LA and Torrance offices as needed

EDUCATION:

• High school diploma or equivalent qualification 

 

Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D; Short-Term and Long-Term Disability, and an Employee Assistance Program (EAP). Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.